Compliance Specialist at Victaulic

Job role: Compliance Specialist
Company: Victaulic
Location: Toronto, ON

SUMMARY (PRIMARY FUNCTIONS):  We are looking for a diligent and professional Compliance Specialist to join our Canadian team.
This person would be responsible to develop, implement, and manage the trade compliance program, ensuring adherence to international trade laws, customs regulations, export control laws, and other related regulations across all aspects of the company’s operations.

Responsibilities of the Compliance Specialist include but are not limited to participation in the review, development, and support of Victaulic’s Code of Conduct, verifying compliance with and training on internal policies and procedures, and working across the organization to ensure compliance with applicable laws and regulations.

The candidate will serve as a subject matter expert for our anti-corruption and anti-bribery program and lead Victaulic toward continuous compliance with global laws and regulations as they pertain to our Company.

DUTIES AND RESPONSIBILITIES: 

• Participate in the development, implementation and administration of policies, procedures, programs, and processes in alignment with corporate and regulatory guidelines and directives.
• Assist in the development of compliance training materials and lead internal and external compliance training and communication.  Create a process to track and follow-up on the training.
• Partner with Internal Audit, Finance, HR, Logistics, Legal and other groups to promote Victaulic’s overall commitment to uncompromising integrity and business ethics.  Work with cross-functional teams to resolve compliance risks.
• Compile and report compliance related data/information requests as necessary.
• Develop and foster positive working relationships and open communication with all regional Compliance personnel.  Be a resource for issues or concerns shared by employees.
• Communicate with the sales team to provide training on ethical business decisions.
• Support activities that mitigate 3^rd party risk including:
• Annually perform a risk analysis on distributors
• Conduct compliance due diligence reviews on suppliers, vendors, customers and other third parties, and follow up with sales and other business partners to understand circumstances surrounding any issues and make recommendations on future business dealings.
• Monitor and report on compliance due diligence activities.
• Support and assist in compliance investigations, as directed.
• Proactive in understanding changing regulations, laws, and best practices as they apply to Victaulic.
• Interface with government agencies, custom authorities, and internal departments to address compliance issues.
• Prepare and review requirements for government programs; Customs Trade Partnership against Terrorism (C-TPAT), Importer Self-Assessment (ISA), CBSA Assessment and Revenue Management (CARM), and future Free Trade Zone (FTZ) opportunities.
• Monitor and update key industry developments, legislation and regulatory changes that could affect Victaulic’s business.
• Work with customers and suppliers on compliance with new regulations, such as Forced Labor and Child Labour certifications.
• Work with product groups and suppliers to obtain information needed to confirm Harmonized Tariff System (HTSUS) classifications and Country of Origin (COO) determinations. Solid knowledge of product classification and custom valuation rules.
• Perform review and update of product Export Control Classification Numbers (ECCN).
• Work closely with freight forwarders, Customs brokers, and the Legal Department regarding classification, duty rates and documentation for export declarations and import entries/reconciliations.
• Work with Sales Admin departments to educate, review, standardize T&Cs including shipping terms.
• Perform other duties as assigned.

QUALIFICATIONS:

Knowledge:

• General understanding of Anti-bribery/anti-corruption, fraud and abuse, anti-kickback, trade compliance and other rules and regulations applicable to global manufacturing companies.
• Working knowledge of Canadian trade and other compliance regulations.
• Familiarity with national customs requirements, export licensing, economic sanctions and arms embargos, re-export and retransfer requirements under the U.S. International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR), U.S. sanctions administered by the Office of Foreign Assets Control (OFAC), and U.S. anti-boycott regulations.
• Ability to prepare and review international shipping documents such as commercial invoice, packing list, air waybill, and export license, including consignee information, INCOTERMS, harmonized tariff code and nomenclature, country of origin, customs value, export classification, and license data.
• Strong computer skills including ability to research orders and prepare reports in Manufacturing Resource Planning (MRP) information systems, perform spreadsheet calculations, and quickly learn new software tools.

Skills:

• Interpersonal skills:  Developing respectful and collaborative relationships across all lines of the company.  Demonstrating tact and discretion, especially when dealing with confidential and sensitive matters.
• Communication:  Excellent verbal and written communication skills, exercising good judgment in handling confidential and sensitive matters.  Ability to write and edit communications for maximum effectiveness with specific audiences.
• Proficient computer skills, including Microsoft office Suite (Word, PowerPoint, Outlook, and Excel).

Education:   Bachelor’s degree in  finance, tax and business administration, or a related field.
Experience:  3-5 years’ experience in a compliance role in a global company

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